POLICIES & TERMS

Show Team Committee Volunteers Header

Visitors, exhibitors, stall holders and such-like enter Halifax Showground at their own risk and are expected to take all reasonable precautions to ensure the safety of themselves and others. The showground is open park land and therefore there will be exposed roots, holes, uneven surfaces and wild animals.


 

VISITOR POLICY

The safety of the public, guests and exhibitors at the show is of paramount importance to us and measures have been put in place to control, as far as is reasonably practicable, known risks. However, visitors to the show-ground enter at their own risk and must take all reasonable precautions to ensure the safety of themselves and others. Parents and guardians must ensure the safety of children in their care, particularly when touching or handling animals.

For the collective good of all visitors, animals and volunteers, everyone must take responsibility for their own behaviour and where appropriate that of their children and pets.

• Children must be supervised at all times

• Anti-social behaviour will not be tolerated

• Smoking is not allowed in any marquee or enclosed area

• Instructions from stewards, security and signage must be obeyed

• Pets must be under control at all times, and any mess cleaned up

• Pets are not allowed in any marquee or enclosed area

• Dogs and other animals must not be left in parked vehicles

• Tampering with or vandalising any equipment will not be tolerated

• Bikes or skateboards are not allowed around the showground

• Vehicles and bikes parked are done so at the owners risk

• Litter to be disposed of in the bins provided • To prevent infection, wash your hands after handling animals or fencing

• Do not kiss the animals or allow close facial contact

• Partaking into any activities and competition is at the entrants own risk.

All persons participating in activities or attending as visitors do so entirely at their own risk and acknowledge that they will on entering or taking part accept that The Halifax Agricultural Show Society accepts no legal responsibility for any accidents or injuries that may occur.

The showground is an open field and therefore there will be uneven surfaces, pot holes, tree roots and potentially wet grass. Please keep clear of marquee pins and ropes. Occasionally it may be necessary to segregate visitors from moving vehicles and animals. Please assist us and follow any instructions given by the stewards who can be identified by the badges and high-viz clothing being worn.

Large and small animals may carry a number of infections that can be harmful to people. Children, the elderly and pregnant women can be particularly vulnerable. Please ensure that any pre-existing open wounds are covered. Touching animals, barriers, fences and other such items can lead to infection. Do not kiss the animals or allow close facial contact. Always wash/clean hands thoroughly after contact and before or after eating. Hand wash facilities are provided on site and we would encourage their use.

All visitors and must take reasonable precautions to avoid and prevent accidents occurring and must obey the instructions of the organisers and officials. The Show officials reserve the right to refuse entry into the showground or any activity if they feel that the person wishing to enter or take part is unfit to do so, or may in doing so be a danger to themselves or others.

In the event of injury or illness assistance can be sought from the First Aid post, located towards the centre of the showground and opposite the control centre and compound.

In the unlikely event of an evacuation of the showground please follow any instructions given to you by the stewards, officials or police officers either in person or over the public address. Evacuation should be undertaken calmly but quickly.

Breaking of any of these policies may result in the offenders being removed from the show without right of re-entry and reimbursement.

For these measures to be effective, everyone must take responsibility for their own behaviour and where appropriate that of their children and pets. The Halifax Agricultural Show Society will take all reasonable precautions to ensure the health and safety of everyone attending the showground.

The Halifax Agricultural Show Society accepts no legal responsibility for any accidents or injuries that may occur.

 

PHOTOGRAPHY & VIDEO POLICY

Around the showground there will be a number of professional photographers and videographers broadcasting the show live and recording for later use on various websites, including Halifax Show, Youtube and Facebook. Please be aware that there will also be an even larger number of visitors taking personal photographs and videos around the showground. If you object to this, then we suggest you keep away from the show as we cannot guarantee that you will not feature in any of these. If you find a video or photograph after the show in any of the official Halifax Show places mentioned – contact us at info@halifaxshow.org.uk and we will attempt to remove it.

 

COMPETITIONS

Please visit each section for full and detailed terms and policies for each class or competition.

 

TERMS OF USE

By accessing the website at halifaxshow.org.uk, you are agreeing to be bound by these terms of service, all applicable laws and regulations, and agree that you are responsible for compliance with any applicable local laws. If you do not agree with any of these terms, you are prohibited from using or accessing this site. The materials contained in this website are protected by applicable copyright and trademark law.

Use License

Permission is granted to temporarily download one copy of the materials on Halifax Agricultural Show Society’s website for personal, non-commercial viewing only. This is the grant of a license, not a transfer of title, and under this license you may not: modify or copy the materials; use the materials for any commercial purpose, or for any public display; remove any copyright or other proprietary notations from the materials; or transfer the materials to another person or “mirror” the materials. This license shall automatically terminate if you violate any of these restrictions and may be terminated by Halifax Agricultural Show Society at any time. Upon terminating your viewing of these materials or upon the termination of this license, you must destroy any downloaded materials in your possession whether in electronic or printed format.

Disclaimer

The materials on Halifax Agricultural Show Society’s website are provided on an ‘as is’ basis. Halifax Agricultural Show Society makes no warranties, expressed or implied, and hereby disclaims and negates all other warranties including, without limitation, implied warranties or conditions of merchantability, fitness for a particular purpose, or non-infringement of intellectual property or other violation of rights. Further, Halifax Agricultural Show Society does not warrant or make any representations concerning the accuracy, likely results, or reliability of the use of the materials on its website or otherwise relating to such materials or on any sites linked to this site.

Limitations

In no event shall Halifax Agricultural Show Society or its suppliers be liable for any damages (including, without limitation, damages for loss of data or profit, or due to business interruption) arising out of the use or inability to use the materials on Halifax Agricultural Show Society’s website, even if Halifax Agricultural Show Society or a Halifax Agricultural Show Society authorised representative has been notified orally or in writing of the possibility of such damage. Because some jurisdictions do not allow limitations on implied warranties, or limitations of liability for consequential or incidental damages, these limitations may not apply to you.

Accuracy of materials

The materials appearing on Halifax Agricultural Show Society’s website could include technical, typographical, or photographic errors. Halifax Agricultural Show Society does not warrant that any of the materials on its website are accurate, complete or current. Halifax Agricultural Show Society may make changes to the materials contained on its website at any time without notice. However Halifax Agricultural Show Society does not make any commitment to update the materials.

Links

Halifax Agricultural Show Society has not reviewed all of the sites linked to its website and is not responsible for the contents of any such linked site. The inclusion of any link does not imply endorsement by Halifax Agricultural Show Society of the site. Use of any such linked website is at the user’s own risk.

Modifications

Halifax Agricultural Show Society may revise these terms of service for its website at any time without notice. By using this website you are agreeing to be bound by the then current version of these terms of service.

Governing Law
These terms and conditions are governed by and construed in accordance with the laws of Great Britain and you irrevocably submit to the exclusive jurisdiction of the courts in that location.

 

PRIVACY POLICY

We are committed to safeguarding the privacy of our customers and website visitors; this policy sets out how we will treat your personal information. This privacy notice aims to give you information on how Halifax Agricultural Show, collects and processes your personal data, including any data you may provide (whether through our website or not). It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance. Our full details are:

Full name of legal entity: Halifax Agricultural Society Ltd

Email: info@halifaxshow.org.uk

Registered Address: 73 Dalton Bank Road, Colne Bridge, Huddersfield, HD5 0RE

 

Personal Information

We may ask you for personal information, such as your name, email, address, contact details and payment details. We collect only the personal information relevant to providing you with a service, and use your information only to ensure the fulfilment of this service. You are free to refuse our request for your personal information, with the understanding that we may be unable to provide you with some of your desired services without this information. We will only retain personal information for as long as necessary to provide you with a service. We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

Financial Transactions

All our websites financial transactions are handled through our payment services providers, PayPal and Future Ticketing. You can review their privacy policies at www.paypal.com and www.futureticketing.ie respectively. We will share information with PayPal and Future Ticketing only to the extent necessary for the purposes of processing payments you make via our websites.

Log Data

We log general information about your browser whenever you visit our website. This information may include your computer’s Internet Protocol (IP) address, your browser type and version, the pages you visit on our site, the time and date of your visit, and the time spent on each page. Like most website operators, we collect this data to better understand how our visitors use our services, and how we may improve your experience of our website in future. We do not share data specifics publicly, but may disclose aggregated and anonymised versions of this information, eg. in website usage trend reports.

Third-Party Services

We may employ third-party companies and individuals on our websites – for example, analytics providers and content partners. These third parties have access to your personal information only to perform specific tasks on our behalf, and are obligated not to disclose or use it for any other purpose.

Business Transfers

If we or our assets are acquired, or in the unlikely event that we go out of business or enter bankruptcy, we would include user information among our assets transferred to or acquired by a third party. You acknowledge that such transfers may occur, and that any parties who acquire us may continue to use your personal information according to this policy.

Security

We take security seriously, and do what we can within commercially acceptable means to protect your personal information from loss or theft, as well as unauthorised access, disclosure, copying, use or modification. That said, we advise that no method of electronic transmission or storage is 100% secure, and cannot guarantee the absolute security of your data.

Your Consent

You can ask us or third parties to stop sending you marketing messages at any time by contacting us at any time, or updating your preferences on our relevant website. Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase, warranty registration, product/service experience or other transactions.

Retention of your personal information

We will retain your personal information for one or more of the following reasons: For as long as you remain registered with us; For as long as you maintain consent to marketing and newsletters; In accordance with the licence granted for publication on our websites; To comply with legal and regulatory requirements; For inclusion in analysis carried out by us with respect to our business.

Changes to our Privacy Policy

At our discretion, we may change our privacy policy from time to time. Your continued use of this site after any changes to this policy will be regarded as acceptance of our practices around privacy and personal information.

 

COOKIE POLICY

We use “cookies” to collect information about you and your activity across our site. A cookie is a small piece of data that our website stores on your computer, and accesses each time you visit so we can understand how you use our site and serve you content based on preferences you have specified. If you do not wish to accept cookies from us, you should instruct your browser to refuse cookies from our website, with the understanding that we may be unable to provide you with some of your desired service without them. This policy covers only the use of cookies between your computer and our website; it does not cover the use of cookies by any advertisers. Your continued use of this site after any changes to this policy will be regarded as acceptance of our cookie practices as described.

What is a cookie?

A cookie is a small piece of data that a website stores on your device when you visit, typically containing information about the website itself, a unique identification number that allows the website to recognise your web browser when you return, additional data that serves the purpose of the cookie, and the lifespan of the cookie itself. Cookies are used to enable certain features (eg. logging in), to track site usage (eg. analytics), to store your user settings (eg. timezone, notification preferences), and to personalise your content (eg. advertising, language). Cookies set by the website you are visiting are normally referred to as “first-party cookies”, and typically only track your activity on that particular site. Cookies set by other sites and companies (ie. third parties) are called “third-party cookies”, and can be used to track you on other websites that use the same third-party service.

Types of cookies and how we use them

Essential cookies are crucial to your experience of a website, enabling core features like user logins, account management, shopping carts and payment processing. We use essential cookies to enable certain functions on our website.

Performance cookies are used in the tracking of how you use a website during your visit, without collecting personal information about you. Typically, this information is anonymous and aggregated with information tracked across all site users, to help companies understand visitor usage patterns, identify and diagnose problems or errors their users may encounter, and make better strategic decisions in improving their audience’s overall website experience. These cookies may be set by the website you’re visiting (first-party) or by third-party services. We use performance cookies on our site.

Functionality cookies are used in collecting information about your device and any settings you may configure on the website you’re visiting (like language and timezone settings). With this information, websites can provide you with customised, enhanced or optimised content and services. These cookies may be set by the website you’re visiting (first-party) or by third-party service. We use functionality cookies for selected features on our site.

Targeting/advertising cookies are used in determining what promotional content is more relevant and appropriate to you and your interests. Websites may use them to deliver targeted advertising or to limit the number of times you see an advertisement. This helps companies improve the effectiveness of their campaigns and the quality of content presented to you. These cookies may be set by the website you’re visiting (first-party) or by third-party services. Targeting/advertising cookies set by third-parties may be used to track you on other websites that use the same third-party service. We use targeting/advertising cookies on our site.

We may employ third-party companies and individuals on our websites — for example, analytics providers and content partners. We grant these third parties access to selected information to perform specific tasks on our behalf. They may also set third-party cookies in order to deliver the services they are providing. Third-party cookies can be used to track you on other websites that use the same third-party service. As we have no control over third-party cookies, they are not covered by Halifax Agricultural Show Society’s cookie policy.

How you can control or opt out of cookies

If you do not wish to accept cookies from us, you can instruct your browser to refuse cookies from our website. Most browsers are configured to accept cookies by default, but you can update these settings to either refuse cookies altogether, or to notify you when a website is trying to set or update a cookie. If you browse websites from multiple devices, you may need to update your settings on each individual device. Although some cookies can be blocked with little impact on your experience of a website, blocking all cookies may mean you are unable to access certain features and content across the sites you visit.

 

CHILDREN’S PRIVACY POLICY

We are committed to protecting the privacy of children who use halifaxshow.org.uk and its services. This children’s privacy policy is part of our approach to privacy, and covers the way we collect, store and manage information provided by children under the age of 13, in accordance with the Children’s Online Privacy Protection Act (COPPA). We encourage parents to engage with us in protecting their children’s privacy, ensuring a safe and enjoyable online experience.

Collecting information from children

At times, we may require information from children to enable participation in certain activities, for example, registering an account, customising a profile, or receiving notifications. When collecting non-personal information, we encourage children never to provide any details that may personally identify them or reveal their location. We do not require children to provide more information than is necessary to participate in an activity.
We do not use children’s contact details for marketing purposes, though we may use them for our internal marketing and research in order to improve the quality of products and services offered across our site.

Parental consent

In accordance with COPPA, if an activity does require any personal information (such as first name, last name, or email address), we will provide notice to and seek consent from a parent or guardian prior to collecting the information. We only retain collected information for as long as necessary to enable participation in the requested activity. In the event we discover we have collected personal information in a manner non-compliant with COPPA, we will either delete the information or seek parental consent. As a parent/guardian, if you believe your child is participating in an activity that collects personal information, and you have not received a notification or request for consent, please feel free to get in touch via our contact page halifaxshow.org.uk. We do not use parent contact details for marketing purposes unless marketing materials are explicitly requested.

Safeguarding children’s privacy

We take security seriously, and do what we can within commercially acceptable means to protect your child’s personal information from loss or theft, as well as unauthorised access, disclosure, copying, use or modification. That said, we advise that no method of electronic transmission or storage is 100% secure, and cannot guarantee absolute data security.
Information abuse and community misconduct. We do not tolerate doxing (publishing of private or personal information about an individual without their consent) or other acts of cyberbullying or information abuse on halifaxshow.org.uk. If we discover that a child’s personal information has been disclosed on our site without the express consent of their parent/guardian, we will remove the offending content as quickly as possible and effect disciplinary measures (a warning, suspension or ban) on the offending account.

Third-party access to information

We do not knowingly disclose any personally identifying information or personal information provided by children to third parties. We may, however, disclose anonymised and aggregated versions of this information (analytics and statistics) for business, marketing or public relations purposes.

Parental controls and intervention

As a parent/guardian, you may at any time refuse to let us collect further information from your children for a particular activity or account. If you have given us consent previously, you may log in to your child’s account to review, edit or delete the information, or contact us via halifaxshow.org.uk to request the removal of the information from our records.
Please be aware that the removal of certain information may result in the termination of the associated account, or withdrawal from the associated activity.

 


 

CONTACT HEALTH & SAFETY SECRETARY

 

Jeff Gill
Health & Safety Secretary
01422367003
Email
Close