Halifax-Show-Trade-Stands

Halifax Show is one of the most popular agricultural-based shows in Yorkshire and regularly attracts over 15,000 visitors throughout the day each year, so it is a great opportunity to raise the profile of or revenue for your business, organisation or charity. So whether you wish to apply for a Trade Stand or Food Concession, Halifax Show has pitches across the showground for everyone. Most past stall holders claim that the event is key in their calendar therefore applying on time is essential.

Booking Your Trade Stand 2020

Our trade stands and stalls are a popular and important aspect of Halifax Show. The stalls are generally based near the main entrance, so are one of the first things that greets our visitors as they enter the show. Previous year’s have included trade stands and charity stalls covering various aspects from clothing to foods, saddleries to pet care, photographers to plants, arts to crafts, plus much more.

Food concessions are also an important and popular aspect of Halifax Show and all applications are on a tender basis. We are looking for tenders for everything from specialist coffee to ice-cream vendors, from indian to vegetarian, barbecue to hog roast, artisan foods to sweet treats – you tell us what you have.

Download the Halifax Show Trade Stand Application Form 2020

Commercial trade stands can only be booked in units and must be accompanied with a full description and nature of goods to be sold, plus the full size required, and a photograph.

Each unit is 6m x 6m, costs £100, and includes 2 Exhibitor Visitor Tickets. Units must be inclusive of any guy ropes, tow bars, etc, but you can book as many units as you require. Additional Exhibitor Tickets can also be purchased at £5 each.

Payment details will be provided when your application is accepted, Your application will not be confirmed unless full payment is received, along with a copy of your Environmental Health, Public Liability Insurance, “Gas Safe” Certificates and a Risk Assessment, valid on show day (where required). These will be checked on show day. Please be aware that there There will be no vehicle movement on site between 8am and 5.30pm.

Download the HALIFAX SHOW Artisan Producer Application Form 2020

Artisan Producer trade stands can only be booked in units and must be accompanied with a full description and nature of goods to be sold, plus the full size required, and a photograph. Please note theses units are for small traders only who produce and market their own goods.

Each unit is 3m x 3m, costs £50, and includes 2 Exhibitor Visitor Tickets. Units must be inclusive of any guy ropes, tow bars, etc, but you can book as many units as you require. Additional Exhibitor Tickets can also be purchased at £5 each.

Payment details will be provided when your application is accepted, Your application will not be confirmed unless full payment is received, along with a copy of your Environmental Health, Public Liability Insurance, “Gas Safe” Certificates and a Risk Assessment, valid on show day (where required). These will be checked on show day. Please be aware that there There will be no vehicle movement on site between 8am and 5.30pm.

Download the Halifax Show Catering Tender Form 2020.

Catering Tenders are all individual and must include a full description and nature food to be sold, plus the full size required, and a photograph. Tenders should be submitted before February 28th 2020 for inclusion. Please be advised that the show management is not obliged to accept the highest tender for any service.

Payment details will be provided when your application is accepted, Your application will not be confirmed unless full payment is received, along with a copy of your Environmental Health, Public Liability Insurance, “Gas Safe” Certificates and a Risk Assessment, valid on show day (where required). These will be checked on show day. Please be aware that there There will be no vehicle movement on site between 8am and 5.30pm.

Download the Halifax Show Vehicle and Motor Trade Stand Application Form 2020.

Vehicle and motor trade stands can only be booked in units.

Each unit is 6m x 6m, costs £500 (for a minimum 4 units), and includes 2 Exhibitor Visitor Tickets. Units must be inclusive of any guy ropes, tow bars, etc. Bespoke vehicle, plant and agricultural equipment stands, larger than the minimum 4 units, are available at a negotiated price. Additional Exhibitor Tickets can also be purchased at £5 each.

Payment details will be provided when your application is accepted, Your application will not be confirmed unless full payment is received, along with a copy of your Environmental Health, Public Liability Insurance, “Gas Safe” Certificates and a Risk Assessment, valid on show day (where required). These will be checked on show day. Please be aware that there There will be no vehicle movement on site between 8am and 5.30pm.

 
  1. Intending Exhibitors/Traders must complete the entry form and forward it to the Trade Stand Secretary. All Trade Stands must be paid for at least 60 days prior to show day.  Traders without an official Exhibitor’s Pass will not be allowed access to the Show Ground, Caterers and Fairground Traders please see separate Tender document.
  1. All persons who have made bookings and then failed to cancel at least 30 days prior to show day shall forfeit all fees and charges paid and any space which has been allotted at the Committee’s discretion.
  1. Exhibitors May not sublet any portion of the space allotted to them.
  1. Two free Exhibitors/Traders tickets will be provided per 1 unit booked.
  1. Extra tickets may be purchased on the Trade Stand Application form at a cost of £5.00 each. TICKETS ARE NOT TRANSFERABLE.
  1. Show Committee shall deal with applications for specific space at their discretion. They will determine the area and position on the Showground and each exhibitor shall be strictly confined to the space allotted and paid for.
  1. Exhibitors/Traders must pitch within and on their allotted space – no trader will be allowed to change their site – traders who do not occupy their allotted space will be removed from the ground and no refund made.
  1. All stand infrastructure should be in situ in the space allotted by 9.00am on the day of the show. After which time, no motor or other vehicle may enter the showground
  1. No motor vehicle, unless associated with trade stand, may remain in the showground during the time the show is open.
  1. No turf shall be lifted by Exhibitors except where absolutely necessary for the display of an exhibition, in which case the prior permission of the Trade Stand Secretary should be obtained. The cost of reinstating and making good must be defrayed by the Exhibitor.
  1. No Hawkers allowed. In the interest of all stand holders, exhibitors of miscellaneous articles for sale must state full particulars on the Trade Stand entry form.
  1. The sale of goods by shouting, aggressive sales pitch or other annoying behaviour is forbidden.
  1. The Show Committee, through the Trade Stand Secretary, shall have full and free right to refuse to accept any entry, to cancel any entry after being made and accepted, to refuse admission to the Showground of any proposed exhibit and/or order to be removed at the risk and expense of their own thereof, of any exhibit which has been admitted to the Showground. There shall be no obligation upon the Show Committee to make or offer any explanation of reason or any such action and the Show Committee shall not incur any liability for responsibility in the matter.  The Show Society has a ZERO TOLERANCE POLICY – any Exhibitor/Trader or Trader’s staff found to be abusive or aggressive will be removed from the Showground and no refund made.
  1. The Show Committee, its officers or servants, shall not be responsible for any accident, damage or loss, however caused, that may occur to any Exhibitor, or his servant, or to any Article, Animal or Property brought onto the showground, or while entering or leaving the said showground. Each exhibitor shall be solely responsible for any loss, injury, damage that may be done to or occasioned by or arising from any machinery or other article or any animal or property exhibited by him/her and it is a condition of entry that each exhibitor shall indemnify and hold blameless The Show Committee from and against all actions, expenses and claims on account of any such damage or injury.
  1. Exhibitors are requested to remove the whole of the Exhibits within 1 day after the close of the show, by order of the Calderdale Metropolitan Borough Council. Exhibits not so removed may be moved at the expense and risk of the Exhibitor.
  1. The Show Committee will not be responsible in any way for any claim for compensation or otherwise in any regard to the holding or withholding of the Show, or for anything out of or connected herewith.
  1. The Show Committee’s Rules and Regulations governing the show are open to inspection at the office of the Trade Stand Secretary and are published in the Show Committee’s General Schedule, copies of which can be had upon application and every Exhibitor shall be deemed to have done so and to have had notice thereof and shall be bound hereby.
  1. NO DRAW OR LOTTERY OF ANY KIND without prior permission of the Trade Stand Secretary.
  1. Exhibitors/traders should provide a suitable container for the purpose of removing waste items from their area. Such items maybe placed in the waste management bins on site or taken off the showground.
  1. All caterers must have Environmental Health, Public Liability Insurance and Gas Safe Certificates valid on show day – THESE SHOULD BE SENT WITH INITIAL APPLICATION FORM, HOWEVER MUST BE AVAILABE ON SHOW DAY SUBJECT TO SPOT CHECKS BY THE TRADE STAND SECRETARY.
  1. All Fairground rides must produce their safety and Public Liability Certificates on show day. All Operators shall comply with “Fairgrounds and Amusement Parks – Guidance on Safe Practice” published by the Health and Safety Executive (HSE 175).
  1. Electrical – All Electrical equipment will be installed, so far as is reasonably practicable, so that the public or unauthorised employees cannot interfere with the equipment. All equipment exposed to weather will be suitably protected.  All electrical installations will be fitted with Earth Leakage Circuit Breakers and Earth Spikes.
  1. Generators Diesel or LPG only – All portable generators for electrical power supplies will be appropriately located and guarded from unauthorised persons and the public. All generators will be fitted with Earth Leakage Circuit Breakers and Earth Spikes.  Refilling of generators must be carried out by two competent persons – one being a fire watcher with a fire extinguisher to hand.  The generator must be shut off whilst refilling and spare fuel must be stored in a safe place and away from any heat source.  Additional advice is contained in HSE Guidance Document GS50 – (2nd Edition) – “Electrical Safety at Places of Entertainment”.
  1. Liquid petroleum gas appliances must have a “GAS SAFE” Certificate and gas cylinders to be stored in a safe position’
  1. Live animals including goldfish must not be sold or offered as prizes or brought onto any trade stand, without prior written agreement with the Trade Stand Secretary.
  1. General Traders are not permitted to sell hot food or beverages, with written permission from the Society Committee.
  1. The Halifax agriculture shows reserves the right to move any trader from any already allocated pitches.
  1. Cancellation – Either party shall have the right to cancel this booking. For the avoidance of doubt, this includes cancellation by The Society as a result of circumstances beyond our control, including, but not limited to Inclement weather, fire, flood, storm or terrorist attack.
  1. If the booking is cancelled by the Trader up to 1st July 2019 the booking payment will be returned with the deduction of a 25% administration fee.
  2. We will retain the booking payment in full if cancellation by the Trader occurs after 1st July 2019.
  3. Except to the extent permitted by Law, The Society shall not be liable to you for any indirect or consequential loss, damage or expenses (including loss of profits, business or goodwill) howsoever arising out of any booking cancellation and The Society shall have no liability to pay any money to you by way of compensation, other than to refund to you the booking payment, in accordance with the terms of this clause.
  4. ALL TRADE STANDS MUST BE PAID FOR BEFORE BOOKING WILL BE CONFIRMED – TRADERS WITHOUT AN OFFICIAL EXHIBITOR’S PASS WILL NOT BE ALLOWED ACCESS TO THE SHOWGROUND.
  5. GENERAL TRADERS ARE NOT PERMITTED TO SELL HOT FOOD OR BEVERAGES WITHOUT WRITTEN PERMISSION FROM THE SOCIETY COMMITTEE.
  1. Health & Safety: You will abide by the provisions of the Health & Safety at Work Act 1974 and additional legislation as applies to the Show.  Full details of the Show’s Health & Safety Policy will be available in the Trade Stand Secretary’s Office.  Exhibitors are reminded to ensure they and their staff is fully conversant with and complies with all current Health and Safety regulations, particularly with respect to equipment and public safety.
  1. Risk Assessment: The Trader/Exhibitor should provide a Risk Assessment with the application for entry to the Show, completed and signed by the Trader/Exhibitor.
  1. Intoxicating Liquor: May not be sold or raffled without prior permission.  The Exhibitor shall be responsible for obtaining such license/temporary events notice as may be needed for the sale or supply of intoxicating liquor or otherwise and for the observance of the same.  Copies of all permissions must be lodged with the Trade Stand Secretary prior to the Show.
  1. Data Protection: The Halifax Agricultural Society Limited will retain all information supplied by applicants solely for administration use by The Halifax Agricultural Society Limited. No details will be passed to any third parties without express permission of the applicant.

Before signing any application forms, you should carefully read the Terms and Conditions set out above and included with this agreement. The Society reserves the right to change these regulations at any time.

Online Booking Form


If you require any other details, please get in touch via our Contact Us page.